Travel Organisation

“Strengthening Democracy –
Towards Resilient Institutions and Societies in the G7 and Africa”

Federal Foreign Office
26-27 September 2022

We are looking forward to your participation in the Conference “Strengthening Democracy – Towards Resilient Institutions and Societies in the G7 and Africa.” To organise your trip to Berlin and back, we kindly ask you to fill in the form below. Please be informed that we will organise your trip and that we cannot reimburse costs for flights that have been booked by participants.

Fields marked with an * are mandatory.

Travel Organization

Your Personal Data

(as in your passport or ID)
(as in your passport or ID)
(in case we need to contact you in urgent matters. Format: +49 151 123 456)

Your Flight

Please enter your preferred flight details here. Kindly note that we cannot guarantee to book your exact preferred flight. Before booking your flight, we will contact you with details. If you do not specify another airport, all tickets will be booked to and from Berlin Airport BER.
Flight to Berlin
(We will try to accommodate your preferences.)
Return Flight
(We will try to accommodate your preferences.)

Copy of Passport

To organise your trip, we need a scan or photo of the main page of your passport. Please upload it here. The file should be no larger than 8MB and only JPG, PNG or PDF can be uploaded.

Maximum upload size: 8.19MB

Entry and Visa Requirements, Travel Health Insurance

We highly recommend that you make an appointment at the embassy to apply for your visa as soon as possible.

In case you need an invitation letter to apply for a visa at the embassy, please fill in the fields below (date of birth and nationality) and we will send you your invitation letter via e-mail in due course.

We will also provide you with travel health insurance for the conference. To issue it, we need your date of birth. Therefore we kindly ask you to indicate it below. Our team will contact you with further details about the travel health insurance by email.

The safety and health of our guests and team are of utmost priority for us. You will receive further information on COVID regulations applicable at the time of the event in due course.

Please inform yourself in time about entry requirements to Germany valid for your country and kindly note that they may also change on short notice.

Airport Transfer

We will organize the transfer from the airport to the hotel for you. Our team will provide you with more detailed information about the transfer in due course.


Please let us know for which days you need a hotel in Berlin. We have reserved single rooms including breakfast in a hotel near the conference venue. Please note that we will only cover costs for the hotel during the conference (25.-28. September). Further costs for an extended stay have to be borne by yourself.

Do you need a hotel room in Berlin?

Data Protection

Please read the Data Protection information carefully:

Your personal data will be stored and processed by GIZ GmbH and its subcontractor for the purpose of preparing and holding the event for which you register, and will be forwarded to the hosting organisations: Federal Foreign Office and, if applicable, the cooperation partners mentioned in the invitation. The legal basis for this is Article 6(1) b of the GDPR (General Data Protection Regulation).

Furthermore, your data will then be stored and processed in order to provide information about future events. The legal basis for this is Article 6(1) e of the GDPR (General Data Protection Regulation).

Declaration of consent
(Please note that we will only be able to organise your trip if you agree.)
You have the right to ask for your personal data, to have them rectified if they are incorrect or to demand the restriction of processing or the deletion of the data. The data will be deleted if there are no legal retention periods for it. The permission granted to use the personal data can also be revoked at any time. The lawfulness of the processing up to the time of the revocation is not affected by this. Please send the revocation by email to:
Unfortunately, participation is not possible if all personal data are deleted before the start of the event.

The data controller is GIZ, Friedrich-Ebert-Allee 40, 53113 Bonn, Germany. If you have any questions or complaints about this statement, you can contact the GIZ data protection officer at the following email:

You have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).

Please do not hesitate to contact our organising team via if you have any questions.